The Association Constitution

  1. Name
    The name of the Association shall be the Desborough Allotment and Garden Association

  2. Objectives
    The objectives of the Association shall be;
    a) To conduct negotiations with the Local Authority and private landlords for the use of gardening land.
    b) To act to protect members against damage, trespass and theft.
    c) To obtain a supply of seeds, fertilisers, tools and other horticultural equipment on behalf of members.
    d) To arrange lectures, film shows, demonstrations, competitions and other social events.
    e) To co-operate with other gardening associations in matters of mutual interest.

  3. Membership
    The Association shall consist of such persons whose applications for membership are approved by the Committee.

  4. Subscriptions
    Every member shall pay on entry into the Association an annual subscription.

  5. Arrears
    Any member who is one month in arrears with subscriptions shall be held to have ceased to be a member, unless explanation in writing is given to the Committee of extenuating circumstances.

  6. Officers
    The Officers of the Associations shall be a President, Chairman, Vice Chairman, Secretary and Treasurer. They shall be elected at each Annual General Meeting. Retiring Officers shall be eligible for re-election. They shall be ex officio members of the committee.

  7. Committee
    The affairs of the Association shall be conducted by a Committee of Management of not less than eight members. The committee shall retire at the Annual General Meeting (AGM) but shall be eligible for re-election. Casual vacancies shall be filled by the Committee and the members so appointed shall hold office until the next AGM. A quorum shall be not less than five members.

  8. General Meeting
    The AGM shall be held at such a time as the Committee, or a general meeting shall decide. Ten members shall form a quorum. At the meeting the audited accounts and Secretary`s Report shall be submitted and the Officers and Committee for the ensuing year elected. A Special General Meeting can be called with a requisition in writing to the Secretary by at least ten members.

  9. Bank Account
    The Committee shall open a bank account in the name of the Association and all monies received from any source on behalf of the Association shall be paid into such account. Cheques shall be signed by two out of three signatories.

  10. Auditors
    One Auditor shall be appointed, who is not a member of the Committee, to audit the Accounts and report thereon to the AGM.